If you run an online store, you already know how much work goes into balancing sales, inventory, and bookkeeping. It’s not just about selling products—it’s about making sure your numbers add up at the end of the day. One of the most common questions sellers ask is: does Shopify auto create PO in QuickBooks?
It’s a fair question because purchase orders (POs) are the backbone of smooth inventory management. If Shopify could automatically send those over to QuickBooks, life would be a whole lot easier, right? Let’s break this down step by step.
Takeaways Before We Dive In
- Shopify doesn’t auto-create POs in QuickBooks by default.
- Shopify QuickBooks sync is the key to making automation possible.
- Third-party apps and connectors can handle PO creation for you.
- Automating POs saves you hours every week.
- PlugBooks is one of the simplest ways to connect Shopify with QBO for seamless order management.
What Exactly Does It Mean to Auto Create POs?
Let’s not make it too hard. A purchase order (PO) is a piece of paper you submit to your supplier that says, “I need 50 of these things; please send them.”
Picture this: every time someone buys something from your Shopify store, QuickBooks makes a purchase order for you, and you don’t have to do anything. That’s what it means to automatically make POs. It saves you time, makes fewer mistakes, and makes sure you always have the right amount of stock.
👉 For a beginner’s breakdown of Shopify accounting basics, check out our Shopify bookkeeping guide.
Does Shopify Auto Create PO in QuickBooks by Default?
Here’s the truth: No, Shopify does not automatically make POs in QuickBooks.
Shopify is great at running stores and making sales. QuickBooks is a great tool for keeping track of your finances and accounting. But you’ll need a bridge to make POs automatically between the two.
And that’s where Shopify QBO integration comes into play. If you haven’t set it up yet, follow our step-by-step Shopify QuickBooks integration guide.
How Does Shopify QBO Integration Help?
You can make your work smarter by connecting Shopify with QuickBooks Online (QBO). Data moves between the two platforms automatically, so you don’t have to transfer sales or inventory adjustments by hand.
This is how it helps with POs:
- Your Shopify sales go straight to QuickBooks.
- QuickBooks tracks inventory and flags low stock.
- You can make POs right in QBO with the right automation tool.
Shopify alone won’t do it, but Shopify QuickBooks sync and a smart app will get you 90% of the way there.
👉 If you’re new to PlugBooks, you can create an account here and get started quickly.
A Real Experience from a Shopify Seller
Let’s make this happen.
One of our clients, who runs a big Shopify clothes company, was overwhelmed with work. She would get down with a spreadsheet every Friday, get sales data from Shopify, check stock levels, and then make purchase orders in QuickBooks. It took about half a day every week.
Once we switched to PlugBooks and set up Shopify QBO connectivity, purchase orders started to be made automatically when stock fell below a certain level. She used to spend that time chasing figures, but now she spends it coming up with new marketing concepts. “This literally saved me on Fridays,” she said.
If you’d like to see other ways PlugBooks makes bookkeeping easier, here’s a handy guide on connecting Xero or QuickBooks after skipping setup.
Benefits of Automating Purchase Orders
You might still be thinking if it’s worth it to go through the setup. Of course. This is why:
Time savings:
- You won’t have to copy and paste between Shopify and QBO anymore.
- Automation cuts down on mistakes made by people, like ordering the wrong amount.
- Better cash flow: Keep track of your orders from suppliers so you don’t run out of stock.
- Accuracy: Your books stay clean and ready for an audit since Shopify QBO syncs in real time.
👉 To go deeper into this topic, see our full breakdown on QuickBooks Shopify integration.
Does Shopify Auto Create PO in QuickBooks with PlugBooks?
Here’s the exciting part—PlugBooks takes care of it for you.
PlugBooks makes sure that your sales, payments, and purchase orders all go effortlessly into QuickBooks with sophisticated Shopify with QBO connection. That means you won’t have to deal with spreadsheets, stay up late doing your books, or worry about forgetting to order supplies.
👉 You can even add a new store in PlugBooks if you’re managing multiple Shopify sites.
👉 Need to fix payments? Here’s how to update bank account mapping for QuickBooks.
It was made for busy sellers who want things to happen automatically without any hassle.
Last Thoughts
So, back to our big question: does Shopify auto create PO in QuickBooks?
The quick answer is no, not by itself. But if you have the correct Shopify with QBO integration, the answer is yes.
PlugBooks and other tools make it easy, safe, and stress-free. Want to see it work? Go to PlugBooks.io to find out how simple it is to automate your Shopify and QuickBooks job.
Questions and Answers
1. Does QuickBooks automatically make purchase orders for Shopify?
No, this is not a functionality that comes with Shopify by default. But you can automate POs right in QuickBooks with tools like PlugBooks.
2. What is the connection between Shopify and QBO?
It’s the process of linking QuickBooks Online (QBO) to Shopify so that sales, inventory, and costs are all in sync. For a step-by-step tutorial, check our Shopify QuickBooks integration guide.
3. Can Shopify QBO process purchase orders?
Yes, you can automate the creation of POs as part of your Shopify with QBO procedure if you have the correct integration app.
4. Is it easy to set up Shopify–QBO sync?
Yes, most programs, like PlugBooks, are easy to use and can be set up in a few minutes.
5. Why should I use PlugBooks instead of keeping track of things by hand?
PlugBooks not only connects Shopify and QuickBooks, but it also automates purchase orders, which saves you time and money.